Cost of Operations Calculator
What's your real operational cost per door? Most property managers track software spend but miss the bigger number — the labor to operate disconnected tools.
Your Company
Used for Year 2 projection
All fee revenue combined
Your Software Stack
Toggle the categories you use. Check your actual invoice — not the pricing page. The real number on your bill is usually higher than the sticker price.
Property Management Software (PMS)
Typical: $150–500/mo
CRM / Lead Management
Typical: $50–400/mo
Showing & Leasing Automation
Typical: $100–600/mo
Maintenance Coordination
Typical: $100–500/mo
Document Signing (DocuSign, DotLoop, etc.)
Typical: $25–100/mo
Integration Tools (Zapier, Make, etc.)
Typical: $20–100/mo
Custom / Other
Typical: —
Your Team
How many people run your day-to-day property operations?
Full-time equivalents
Including benefits, taxes
1099s, part-time, outsourced /mo
Time spent copying data between systems, reconciling reports, or updating multiple tools with the same information.
Your Numbers
Monthly software cost
$1,090
Software cost per door
$2.18
Monthly labor cost
$11,250
Labor cost per door
$22.50
True operational cost per door
$24.68
% of gross revenue
17.6%
Above 15% — operations are eating your margin
Wasted on manual work
$937/mo
10 hrs/week × $21.63/hr = $11,244/year going to copy-paste, tab-switching, and reconciliation that could be automated.
Projected Year 2 — 600 doors
~12% SaaS price increases + 3% salary inflation + scaled to projected growth
$15,359/mo
$25.60/door
+$3,019
monthly increase
Get Your Full Report
A detailed operational cost breakdown with industry benchmarks and your top cost-saving opportunities.
Disclaimer: This calculator provides estimates for informational purposes only. Actual software costs vary by vendor, plan, door count, and negotiated rates. Labor estimates are based on your inputs and industry averages. Year 2 projections assume ~12% SaaS price increases and ~3% salary inflation — actual changes may differ.
Why This Number Matters
Your operational cost per door isn't just a monthly expense — it's the gap between where your margins are and where they could be.
Software Is Only Half the Story
Per-door software cost gets all the attention, but your team's time is the bigger line item. When you add labor to the equation, the real cost per door is 3-5x what most operators assume.
Manual Work Is Invisible Spend
Every hour your team spends copying data between systems, reconciling reports, or updating multiple tools is a direct operational cost. At scale, it's often more expensive than the software itself.
Both Costs Compound Every Year
SaaS prices climb ~12% annually. Labor costs rise with headcount as you grow. The gap between where you are and where you'll be in 12 months is almost always bigger than expected.
Ready to Cut Your Operational Cost per Door?
LaunchEngine consolidates your tools and automates the manual work between them — reducing both software spend and wasted labor.